Medentally (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information in line with the UK General Data Protection Regulation (UK GDPR).

Who we are

Medentally is a UK-based coaching and consultancy service supporting applicants, students, and professionals in medicine and dentistry.

Contact email: info@medentally.com

What data we collect

We may collect and process the following personal data:

• Name

• Email address

• Phone number

• Educational or career background (if provided voluntarily)

• Enquiry details submitted via forms

• Website usage data (via cookies and analytics)

How we collect your data

Your data is collected when you:

• Submit a contact or enquiry form

• Book or request a consultation

• Sign up for emails or resources

• Browse our website (via cookies)

Why we use your data

We use your data to:

• Respond to enquiries and provide requested services

• Arrange consultations or coaching sessions

• Send relevant information you have requested

• Improve our website and services

• Meet legal or regulatory obligations

We only use your data where we have a lawful basis, such as consent or legitimate interest.

How your data is stored

Your data is stored securely using trusted platforms such as:

• Squarespace (website and forms)

• Google Workspace (email and scheduling)

We take appropriate technical and organisational measures to protect your data.

How long we keep your data

We only keep your data for as long as necessary:

• Enquiries: up to 12 months

• Client records: in line with professional and legal requirements

• Marketing emails: until you unsubscribe

Who we share your data with

We do not sell your data.

We may share limited data with:

• Website hosting and analytics providers

• Email and scheduling platforms

only where necessary to operate our services.

Your rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent at any time

• Object to certain uses of your data

To exercise these rights, contact: info@medentally.com

Children’s data

We do not knowingly collect personal data from individuals under the age of 16 without parental consent.

Cookies

Our website uses cookies to improve functionality and analyse usage. You can manage your cookie preferences via the cookie banner or your browser settings.

Contact

If you have questions about this policy or how your data is handled, contact:

info@medentally.com